Attendance Policies and Procedures

Procedures and policies regarding student attendance including information about prearranged absences, excused and unexcused absences, later arrivals, early dismissals, and more


Parents/Guardians May Report Student Absences In Any of the Following Ways

Note: When submitting an online attendance form or sending an email to our office, the email must originate from the Parent/Guardian email address registered in SIS/ParentVue.   Emails from or forms referencing unrecognized Parent/Guardian email addresses will result in an unprocessed attendance request.  

The following information should be included when reporting an absence or late arrival.  A reason is required for all dismissals and absences.

  • Student’s LEGAL first and last name (include spelling on voice mail)
  • Student ID number (optional)
  • Grade
  • Date of Absence 
  • Reason for Absence 
  • Parent Name and Relationship
  • Parent Phone Number for verification
  • Be specific about the reason why your child will not be attending school today
    • If ill, please indicate whether your child has any of the following symptoms:
      • Feeling feverish or chills
      • Fever greater than or equal to 100.4 F
      • Headache (not due to another health condition, hunger, menstrual cramps stress, or injury)
      • A new cough (not due to another health condition)
      • Shortness of breath or breathing difficulties (not due to diagnosed respiratory condition or if different than normal pattern of chronic condition)
      • A new sore throat (not due to another health condition)
      • Congestion or runny nose (not related to allergies or health condition)
      • Fatigue (more tired than normal or sudden onset)
      • New muscle pain (not due to another health condition or that may have been caused by a specific activity such as physical exercise))
      • New loss of taste, smell, or appetite
      • Abdominal pain (not due to hunger, constipation, injury, or stress)
      • Nausea, vomiting or diarrhea

Early dismissals 

The above means of communicating Early dismissals (email/online form/telephone) are provided as a courtesy.   Parents/Guardians are always permitted to come inside the school to check out students.  In-person check outs must occur prior to 2:30, and Parent/Guardian identification must be provided to the Attendance Office.  Thank you for your cooperation.

  • If you elect to use a courtesy method of notification (email/online form/telephone), you must provide at least one hour’s notice prior to the desired dismissal time.  Electronic or phone requests for dismissals do not dismiss your student automatically; communication from you initiates the process for dismissal.  Notification occurring within the hour of the desired dismissal time will not be processed and you will be asked to check out the student in-person
  • Students are required to pick up their dismissal pass at the attendance office prior to the class from which they will be dismissed AND the student MUST come to the Attendance Office to check out prior to leaving the building by scanning a dismissal QR Code. Failure to follow these procedures (i.e. leaving school grounds without checking out through attendance) will result in unexcused absences and possible discipline referral to their Assistant Principal. 

*Please note that on high volume days (i.e. day before holiday breaks, SOL testing days, Pep Rally days, etc.) the courtesy methods of notification may be temporarily disabled. If an early dismissal is needed, advanced notification will be required.

Paper notes

The Centreville HS Attendance Office does not accept paper notes from parents to excuse an absence/late arrival/early dismissals.  Please use one of the above methods to report.  Medical notes from a doctor’s office will be accepted.

Pre-Arranged Absences

When a student is going to be absent due to a medical procedure, a college visit, or other approved reason, please complete a Prearranged Absence form, gather teacher signatures, and submit to Assistant Principal for approval two weeks prior to the absence.